Are you prepared to leave your position? If so, it would be a good idea to formalize the details of your leaving by writing a resignation letter. However, what exactly is a resignation letter and why would you want to write one? When should you provide notice to a soon-to-be ex-employer, what information should it contain?

The impression you make on current and potential employers as well as coworkers may endure a long time if you create and submit a professional resignation letter. This article is for workers who want advice on how to draught a suitable resignation letter. Don’t worry as we will not just guide you through the steps but also provide a free resignation letter template that will help you resign on a positive note.

What is a Resignation Letter?

A resignation is the act of leaving your employment. Your intent to leave your current employer is declared in a resignation letter.

Whether you work at a hospital or a coffee shop, writing a resignation letter is the professional thing to do. A formal resignation letter informs your employer that you are quitting the position and that a new employee will need to be hired to take over your responsibilities. Don’t quit without one, to put it simply.

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Why is a Resignation Letter important?

A formal or even informal resignation letter might help you appear more polite and professional when you’re leaving your present work, according to several experts. The real reason to write a resignation letter, however, is to establish a paper trail proving that you have given notice (if your employer requires two weeks’ notice or another amount of notice) on a specific date, as well as to formally begin the process in case there are any legal difficulties (fairly uncommon) with the incorrect processing of your final paycheck and last day of benefits.

How to write a Resignation Letter?

Before you write a letter of resignation, you must keep a few things in mind.

Your Intent to Resign: Your letter should begin by stating your intention to resign.

Your final working day was: You should include the date on which you want to leave the organization. Employees frequently make the offer to assist with the transfer, possibly by finding or training a successor. Both the employee and the employer may walk away from the scenario feeling satisfied, respected, and amicable if done this manner.

Your possible queries are: In your letter or email, you can ask any queries you may have regarding your final salary or perks.

Your Contact Details: So that the business may easily reach you, including your personal contact information.

Signature: Your written signature should appear above your typed name on a hard copy letter. Type your name in the subject line of an email.

Free Sample Resignation Letters(Templates):

There can be different reasons for quitting your job. Keeping that in mind, we have created differet types of sample resignation letter to help you understand what a simple resignation letter looks like.


(Name of your supervisor)

Please accept this letter of resignation from [business name] as [job title]. [Last day of work] will be my last day of employment. I’ve decided to pursue a career in healthcare administration, which was a difficult choice.

I’m willing to assist with the transition process, and if necessary, I can move up my last day of work by a week. I have some top-notch training resources that I am confident will be helpful to my successor.

I am certain that my experience at [business name] will benefit me in my future career. I am extremely appreciative for all I have learnt throughout my four years as [job title], which has more than equipped me for a future in healthcare administration.

Best regards,

(Your name)


(Name of your supervisor)

Accept my resignation from [name of the firm] as [job title] since I have chosen to return to school. I’ll be going to the University of Birmingham to continue my engineering studies.

I want to go back to school in part because of all the incredible experiences I had at [business name]. The several projects I finished while working as [job title] prompted me to go back to school to build on the knowledge I’ve gained so far.

Please let me know how I may help at this time of change. One day, once I finish my degree, I hope to go back to [business name].


(Your name)


(Name of your supervisor)

I’ve made the decision not to return to [business name] as [job title] during my maternity/paternity leave. I intend to take care of my child at home for the foreseeable future.

Making this choice was difficult because I have liked my time at [business name]. As I intend to return to this sector in the upcoming years, I really hope that you would think of me then.

I would be delighted to assist with the changeover. I may be reached by email and phone. I can also stay in the office for a few days to assist with the transition’s more technical elements.


(Your name)


Whatever maybe your reason, departing on good terms may facilitate a seamless transition and aid you in the future; your resignation letter is a crucial component of doing so.

Anyways that’s all for now. We hope you found this article helpful. Please don’t forget to leave any questions or comments you have for us below. All the best!

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